Microsoft office developed by Microsoft
Company, in Microsoft office following program are available:
Microsoft power point
Microsoft Access etc
Word, a powerful word processor
capable of generating anything from a typewriter-style to a fully formatted
Page/Notes/Books like this one.
Excel a spreadsheet and
charting application capable of performing complex mathematical and
PowerPoint, a presentation
designer that will have you putting together slide shows in minutes,
incorporating data from word, excel, and access as needed.
Access, a relational
database application capable of strong all the data your company
produces and reassembling it I any style report you care to design.
Ms-Office Programs & Their Executable Files
Executable File of
Microsoft Word is WINWORD.EXE.
Executable File of
Microsoft Excel is EXCEL.EXE
Executable File of
Microsoft Power Point is POWERPNT.EXE
Executable File of
Microsoft Access is MSACCESS.EXE
Ms-Office Programs & Their Default Extensions
Save their Document with "user defined file name" and add "DOC"
extension by default, & for templates save "Template Name" with DOT
Save their workbooks with "user defined file name" and add "XLS"
extension by default, & for workspaces save "Work Space name" with "XLW"
Save their Presentation with "user defined file name" and add "PPT"
extension by default.
Save their Databases with "User Defined
file name" and add "MDB" extension.
New Document in Word, Work Book in Excel, Blank Presentation in
To create a new file based on the default
Template, click the New Button on the standard toolbar or press
Ctrl+N or Alt+F+N word will open a new document named
Documentx(Document1,Document2,Document3, etc). Excel a new Spreadsheet named
Bookx, PowerPoint named presentation x, and access a new database that it
will make you save at once by using the file new Database dialog Box.
To Create a new file based on a different
The first time you save a file, you assign it a
name and choose the folder in which to save it. Thereafter, when you save
the file, the application uses that name and folder and does not prompt you
for changes-unless you decide to save the file under a different name. in
that case, you need to use the File
--> Save as command rather the File
File for the First Time
To save a file for the first time:
Choose File --> Save to
display the save as dialog box. (The dialog boxes in the different
applications have slightly different names. Instead of choosing File
Save, you can click the save button on the Standard Toolbar
or press either Shift+F12 or Ctrl+S.
In the Save in box
at the Top of the Save As dialog box, choose the folder in which
to save the file. Navigate the Save as Dialog Box in the same way
that would windows Dialog Box-Click the Up One level button (or press
the Backspace key on Save in List Box or press Alt+Down Arrow
at that time) to move up one level of folders, or double –click on the
folders displayed in the main window to move down through them to folder
In the File Name
Text Box, enter a name for your file.
With windows ’95 and
Windows’NT long file names, you can enter through and descriptive
name-up to 255 characters, including the path to the file.You cannot use
the following characters in file names (if you do try to use one of
these, the application will advise you of the problem):
Colon, Less than & Greater than Sign< >, Back
slash, Asterisk*, Forward Slash, Question Mark? , Double quotation mark,
Pipe symbol |.
Click the Save Button
to save the file.
If the application displays
a properties dialog Box for the file enter any identifying information
on the summary tab.
Saving a File Again:
To save a file that you’ve saved before, choose
the save command by using one of the methods given in the previous section:
Click the Save button on the standard toolbar or choose File Save Or
Press Ctrl+S , Shift+F12, or Alt+Shift_F2. The
application will save the file without consulting you about the location or
Saving a File Under another Name:
One of the easiest ways to make a copy of an
open file is to open it and save it under a different name. this technique
can be particularly useful if you’re working on a file and have made changes
to it, but you don’t want to save it and replace the original file-for
example, if you think you might need to revert to the original file and you
forgot to make a backup before making your changes. The save as command can
also be useful for copying a file to a different folder or drive- for
example, if you want to copy a document to a floppy drive or to a network
To save a file under different name or to a
Choose File -->
as to display the Save As Dialog Box.
Enter a different name for
the file in the File Name Box, or choose a different folder in
the Save in Drop Down List.
Click the Ok button to save
the file. If the folder you’ve chosen already contains a file with the
same name, the application will ask whether you want to overwrite it and
display Yes, No, Cancel option. Select yes if you want to overwrite
otherwise select no and repeat step-1,2 and type a different file name.
Saving a File in Different Format
To save an existing File in different format:
Choose File --> Save
As to display the Save As Dialog Box.
Scroll down the Save As
Type Drop-Down List (for example Text Only, Rich Text
Format, Ms-DOS Text, Template etc), and choose the file type you want to
save the current file as.
If you want, enter a
different file name for the file.( you don’t have to, however, because
the file will get the new extension you choose in step-2 and therefore
will not overwrite the existing file.
Click the Save button or
Opening a File
To open a file in the current Application:
Click the open button on
the standard toolbar, Or choose File --> Open, Or Press
Ctrl+O to display the open
If you're already in the
right folder , proceed Step 3, if not, use the Look in Drop down
list to navigate to the
folder holding the file you want to open. Move through the
folder using standard navigation : Click the Up
one Level button or press the Back Space Key in Look in ) to move Up one Level of
folders or double-click a folder to move down through it.
Choose the file to open ,
and then click the open button. To open several files at once, click the
first one in the open dialog box to select it. Then to select Contiguous
files, hold down shift and click the last file in the sequence to select
it and all the ones between it and the first file. To select contiguous
files , or to select further files after select further files after
selecting a contiguous sequence. Hold down ctrl and click each file you
want to open. When you’ve got the files selected, click the open button.
Common Operations (Cut, Copy, Paste) in
(Word, Excel, Power Point, Access)
The Cut, Copy , and Paste command work smoothly
between the various office applications: you can copy, say a telephone# from
a spreadsheet or email message and paste It into the your word document, or
you can cut/copy a number of paragraph, lines from word document and paste
them into PowerPoint Slide or another Part of your Document. Cut, Copy, and
Paste use the Clipboard, which is area of reserved memory in windows. The
clipboard can hold only one item at a time, so every time you cut , or copy
something new, that item replaces previous one. When you paste an item,
however , you paste in a copy of the newest item from the clipboard; the
item remains on the clipboard until supplanted by another item, so you can
paste it more than once if you wish.
You can access the Cut, Copy, and Paste
commands in a number of ways:
By clicking the Cut, Copy,
and Paste from standard toolbar buttons.
By choosing Edit -->Cut,
Edit -->Copy, or Edit -->Paste
By using the Cut (Ctrl+X),
Copy (Ctrl+C), Paste (Ctrl+V) keyboard shortcuts.
By right clicking in the
item you want to cut or copy, or in the location where you want to paste
the item, and choosing Cut, Copy, or Paste from the context menu.
To Cut , or Copy more than one character or
Words or Lines or paragraphs block must make using keyboard Shift arrows or
dragging mouse. After that perform paste operation to get results.
Menu Bars & Toolbars
The next major similarity among the Office
applications is their menu bars and toolbars. You will see that word, Excel,
PowerPoint , and Access share most of their menus ; File Edit , View ,
Insert, Format, (Except Access), Tools , window ,and help, with each
application having a different menu between tools and window. This
commonality of menus makes it easy to find the commands you need when
working in the Microsoft Applications. You can also customize the menu bar
in word, Excel, PowerPoint, and Access, and you can move it to different
points in the application window in all the applications. Likewise, all the
office application use multiple toolbars , so you can easily executes some
of the most useful common commands. By default , the applications displays
the most widely used toolbars, but you can easily choose to display other
toolbars when you need them, alternatively , you can easily hide all the
toolbars to give yourself more room on screen to work in. you can also
customize the toolbars , so they contain the commands you need most in Word
, Excel , Access, and PowerPoint, and in all the applications, you can move
the toolbars to whatever you want them in the application window. To access
any option in menu bar press Alt+Underline Character. Or F10 key with
To display and hide toolbars :
With the Mouse right click
anywhere in the Menu Bar or in a displayed toolbar to show a list of
toolbars with check marks next to those currently displayed. Click next
to displayed toolbar to hide it or to a hidden toolbar to display it.
With the keyboard , choose
View --> Toolbars to display the list of toolbars with check marks next to
those currently displayed. Use Down and Up arrow to move the highlight
to the displayed toolbar you want to hide or the hidden toolbar you want
to display then press Enter key.
MS POWER POINT