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Microsoft PowerPoint |
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An
Example Presentation Using PowerPoint
PowerPoint
is a presentation graphics package. It can be used to attractively support
talks and lectures, by projection from a PC or by preparing transparencies
for OHPs (by printing from PowerPoint and transferring the pages to
acetate). It can also be used for unattended 'rolling demonstrations' on a
computer screen (eg in a Foyer area or at an exhibition). PowerPoint can
also be used to prepare speaker's notes and handouts. In this section you
will see an example PowerPoint presentation. You will then have a chance to
experiment briefly with changing parts of the presentation.
Starting PowerPoint And Opening The Example Document
In
Computer Centre Training Rooms PowerPoint is on the Start menu's Programs
panel. To start PowerPoint:
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Click the Start button.
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Point at Programs and, from the Programs
panel, click on Microsoft PowerPoint.
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In PowerPoint's opening dialog box, click on Open an Existing Presentation
and then click OK. The Open dialog
box appears.
The
example document for this practical work is in a file called city talk.
In Computer Centre Training Rooms this file is in the folder
C:/User/Office and to open the document from there:
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In the Folder List box, double-click the
Office folder. The file city talk should now be visible in
the Folder List box.
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Click on the file city talk.
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Click on Open. The first slide of the
presentation is displayed.
Selecting the PowerPoint view
PowerPoint
starts in Slide View, which is the view to use when editing a
presentation. Other views are for giving a presentation, arranging slides,
preparing an outline and preparing notes. The view can be selected from the
View menu. Alternatively use the View Toolbar (at the bottom left of
the screen). If using the Toolbar remember that ScreenTips can be used to
identify buttons.
Slide
Show View
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Select Slide Show view.
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Click the left mouse button to advance the
slide show and the right mouse button to go back. During the show notice
the various transitions (special effects as a new slide appears)
and builds (the way that bullet points on a slide can be made to
appear one-at-a-time). When the slide show has finished you are returned
to Slide view (Note: In Slide Show view, the Esc key can be used to
abandon the show at any point).
Slide
Sorter View
Slide
Sorter View can be used, for example, to change the order of presentation of
slides and the special effects.
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From the View Menu (or View Toolbar) choose
Slide Sorter view.
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The Slide Sorter Toolbar shows the transition
and build of the highlighted slide.
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Click on any slide and experiment with its
transition. A list of transitions is obtained by clicking the arrow to
the right of the Transition box. The Transition button (to
the left of the transition box) allows you to vary, eg the speed of the
transition.
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Similarly with the Build box and
Build button you can change the slide's build effects.
Notice
that there is a slide that you did not see during the slide show (slide
number 5). The Hide button to the right of the Build box allows you
to 'hide' slides (this is useful if you want to give a slightly different
presentation to different audiences).
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Click on the hidden slide and click on the Hide
button to restore it to the slide show.
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To re-arrange the presentation:
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Drag a slide to a different position in the
slide sorter. Experiment with this.
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A slide can be deleted by clicking on it and
then pressing the Del key.
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To view a slide in detail:
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Double-clicking on the slide.
Slide
View
Slide View
is used to create or edit slides. How to format and align text and images on
a slide and how to create and style a slide and a slide show from scratch is
shown in
Getting started with PowerPoint 97
(document ppt97-i1). As a brief illustration:
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Click anywhere on the text of a slide to edit
the text at that point (except for the small text at the bottom, which
comes from the Slide Master - see
Slide Master View).
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Click on a graphic (picture) and notice that handles appear around the picture; these can be used to alter the
size of the graphic (by dragging a handle). Note: Holding down the
Ctrl key while dragging a sizing handle preserves the correct
horizontal and vertical proportions of the graphic.
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A graphic can be moved to a different location
by clicking anywhere within it and dragging.
Slide
Master View
The
Slide Master controls the overall appearance of every slide (unless for
an individual slide the master is deliberately not applied). To see the
components of each slide that come from the Slide Master:
Notes
Pages View
You can
use Powerpoint to produce and print notes to accompany your talk. To see the
notes:
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From the View menu (or View Toolbar), choose Notes Pages.
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Scroll through the presentation to see the
notes.
Outline view
You may
find outlining useful in when preparing a talk. Outline view condenses the
text content of the slides to make it easier to follow and change the
content of the presentation.
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From the View menu (or View Toolbar), choose Outline.
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Click in any part of the text to edit it at
that point.
Spell
checking and printing from PowerPoint
PowerPoint
has a spelling checker but does not have a Print Preview. To save paper
please do not print the entire slideshow during the following exercise (if
you would like to see an example handout, please print 6 slides per page to
save paper).
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From the File menu, choose Print.
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For a list of print options click on the arrow
to the right of the Print What box.
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Slides (without Builds) |
Prints as Slide Show view – one complete slide per page,
full-size. These can be photocopied onto acetate for OHPs. |
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Slides (with Builds) |
Prints one page for each build on the slide (Note: can be
very wasteful of paper). |
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Notes Pages |
Prints as Notes Pages view - a reduced-size slide with any
speaker's notes below, one slide per page. |
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Handouts |
Prints reduced-size slides for audience handouts (select the
required number of slides per page). |
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Outline |
Prints the condensed text content of the slides. |
To
quit from PowerPoint
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MS WORD |
MS EXCEL |
MS POWER POINT |
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